Missing transactions in QuickBooks because your bank only gives you PDF statements — or because older months aren’t available as a download? Convert the PDF to a .qbo Web Connect file and import it like a normal bank download.
Drop a PDF statement and our AI reads every transaction: date, description and amount, with withdrawals as negative numbers. Then we double-check the result against the opening and closing balances printed on the statement, so you know it’s complete before you import it.
Import the QBO file into QuickBooks Desktop
- In QuickBooks Desktop, open File › Utilities › Import › Web Connect Files.
- Select the .qbo file you downloaded.
- Link it to an existing bank account or let QuickBooks create a new one.
- Review and accept the transactions in Bank Feeds.
Import it into QuickBooks Online
- In QuickBooks Online, go to Bank transactions and choose Upload transactions (or Link account › Upload from file).
- Pick the .qbo file and the QuickBooks account it belongs to.
- Review the imported transactions in the For review tab.
Questions
Is it free?
Yes for files with up to 20 transactions, plus 2 free PDF statements a day. For bigger files you can buy a pack of 10 conversions or go unlimited — see pricing.
Which PDF statements work?
Bank and credit card statements from most US banks, card issuers and credit unions, including clear scans. Password-protected PDFs need to be unlocked first. Statements that cover several accounts are split so you can pick the account.
How do I know the transactions are right?
After reading the PDF we check that the transactions add up from the opening to the closing balance printed on the statement, and tell you if they don’t. Always review the preview before importing.
Is my bank data uploaded anywhere?
CSV, Excel, QIF, OFX, QFX and QBO files are converted entirely in your browser and never leave your computer. PDFs have to be read on our server: we send the PDF to our AI provider, Anthropic, to pull out the transactions, return them to you and keep nothing — not the PDF, not the transactions.
Will importing the same statement twice create duplicates?
No. Every transaction gets a stable ID (FITID), so QuickBooks recognizes transactions it has already imported from the same file.